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Administrative Assistant / Order Entry Clerk
$17 / hour
Posted 09/02/2026
Job ID:
140231
Job Description
Administrative Assistant / Order Entry Clerk
Pay: $17.00–$22.00 per hour (Based on Experience)
Location: Oklahoma City, OK
Shift: Monday–Friday | 8:00 AM – 4:30 PM
Job Type: Temp-to-Hire
Job Order #: 140231
Position Overview
Stand-By Personnel is seeking a detail-oriented Administrative Assistant / Order Entry Clerk to join a growing manufacturing company in Oklahoma City. This position is responsible for entering customer orders, preparing invoices, maintaining accurate records, assisting with payroll, and providing general administrative support.
Accuracy is extremely important in this role. The Administrative Assistant will regularly work with similar part numbers, customer information, quantities, and shipping details, where even small data-entry mistakes can result in costly product or shipping errors.
The ideal candidate is a quick learner and self-starter who can take initiative, learn new systems quickly, and become productive with limited hands-on training.
Required Experience & Skills
• Previous administrative, order-entry, invoicing, or similar office experience
• Strong data-entry skills with a high degree of accuracy
• Experience entering customer orders and invoices
• Strong computer and software skills
• Ability to learn new processes and systems quickly
• Exceptional attention to detail, especially when working with similar part numbers
• Strong organizational and time-management skills
• Self-motivated and comfortable working independently
• Ability to take initiative without constant supervision
• Comfortable managing multiple priorities in a busy office environment
• Strong written and verbal communication skills
• Reliable attendance and transportation
Essential Duties & Responsibilities
• Enter customer orders accurately into company systems
• Verify part numbers, quantities, pricing, and customer information
• Review completed orders carefully before processing
• Prepare customer invoices
• Maintain accurate order and invoice records
• Identify potential order-entry errors before they affect production or shipping
• Update customer and order information as required
• Perform general data entry and maintain company files
• Answer incoming telephone calls professionally
• Respond to customer and vendor emails
• Coordinate with warehouse personnel regarding customer orders
• Communicate with internal departments to resolve order questions
• Assist with payroll processing and employee records
• Maintain organized electronic and physical documentation
• Provide additional administrative and office support as assigned
QuickBooks Responsibilities
Experience entering orders and invoices into QuickBooks is strongly preferred.
Responsibilities may include:
• Entering customer orders
• Creating invoices
• Updating customer information
• Maintaining accurate transaction records
• Reviewing entered information for accuracy
• Assisting with basic accounting-related administrative tasks
Candidates who already understand QuickBooks order and invoice workflows will be especially valuable in this position.
Order Entry & Accuracy
Strong attention to detail is one of the most important requirements for this role.
• Review part numbers carefully before entering orders
• Distinguish between products with similar item numbers
• Verify quantities and customer information
• Confirm order details before final processing
• Maintain accurate documentation throughout the order process
• Identify discrepancies before orders reach the warehouse
• Help prevent incorrect products or quantities from being shipped
• Communicate questions instead of making assumptions when order information is unclear
Payroll & Administrative Support
• Assist with payroll processing as needed
• Maintain employee-related records and documentation
• Perform general office data entry
• Organize and maintain company files
• Support management and other departments with administrative responsibilities
• Help maintain efficient communication between the office and warehouse
Software & Computer Skills
Candidates should be comfortable working with:
• QuickBooks – strongly preferred
• Microsoft Office applications
• Email and electronic communication
• Data-entry systems
• Customer and order databases
• Electronic filing systems
NetSuite experience is a major plus.
Preferred Qualifications
• Previous Order Entry Clerk experience
• Administrative Assistant experience
• Manufacturing office experience
• QuickBooks order-entry and invoicing experience
• NetSuite experience
• Customer service experience
• Payroll support experience
• Accounts receivable or invoicing experience
• Manufacturing or warehouse coordination experience
• Strong Excel and general Microsoft Office skills
• Bilingual candidates are a plus
Key Strengths for Success
• Exceptional attention to detail
• Order-entry accuracy
• QuickBooks proficiency
• Fast learning ability
• Independent work habits
• Initiative and follow-through
• Organization and prioritization
• Customer communication
• Problem-solving
• Data-entry accuracy
• Ability to work under limited supervision
• Strong sense of responsibility
Work Environment
• Professional office environment supporting a manufacturing operation
• Fast-paced workplace with frequent order and customer activity
• Regular computer, telephone, email, and data-entry responsibilities
• Frequent coordination with warehouse and internal departments
• Detail-intensive position where accuracy directly affects customers, shipping, and company costs
• Candidates should be comfortable learning through observation, documentation, and independent problem-solving rather than relying exclusively on extensive hands-on training
• Stable Monday–Friday daytime schedule
Why You'll Want This Opportunity
• Competitive pay of $17.00–$22.00/hour, based on experience
• Stable Monday–Friday | 8:00 AM – 4:30 PM schedule
• Long-term temp-to-hire opportunity
• Weekly pay
• Professional manufacturing office environment
• Opportunity to utilize and expand QuickBooks experience
• NetSuite experience is highly valued
• Gain experience with order processing, invoicing, payroll, and manufacturing operations
• Work directly with customers, vendors, warehouse personnel, and internal departments
• Excellent opportunity for a self-motivated administrative professional who enjoys taking ownership of their work
Ready to Apply?
Apply today for immediate consideration or call/text 405-367-3076 for more information.
You can also apply in person at:
Stand-By Personnel – Oklahoma City
3625 S. Council Rd.
Oklahoma City, OK 73179
Monday–Friday | 8 AM – 4 PM
About Oklahoma City, OK
Ready to take your career to new heights? Explore job opportunities in the vibrant city of Oklahoma City, Oklahoma! Known for its friendly locals, thriving arts scene with the Oklahoma City Museum of Art and Lyric Theatre, and passionate support for their professional sports teams like the OKC Thunder, the area offers a perfect blend of urban excitement and outdoor charm with the Oklahoma River and Scissortail Park. Don't miss out on the chance to be part of a community that values growth and innovation, while savoring delicious local cuisine like BBQ ribs from Iron Star Urban BBQ. Find your dream job in OKC today and join a city that will inspire and invigorate your career journey!
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